At Telsis we are mindful of the importance of supporting our customers and those partners we do business with in their endeavours. In that line, we recognise the need to ensure that any personal data that we may collect is properly protected and that we are transparent and responsible in the way we handle it.
In these pages you can find information about what personal data we collect as a controller, what we do with it and how you can contact us if you have any question or need any further information.
If you are an existing Telsis customer, Telsis may process your or your customers’ or end users’ personal data on your behalf as part of the services Telsis provides to you. Details of such processing are provided in our contracts/terms and conditions and are available at any time upon request. Note that this Privacy Policy does not deal with such processing.
From whom does Telsis collect personal data?
Telsis (as defined below) collects personal data from shareholders, customers, suppliers and professional advisers, and their employees with whom Telsis has an existing or prospective business relationship (“Business Partners”) in order to manage such relationship and interact with the Business Partners.
Who is the controller?
In relation to such personal data Telsis acts as the controller and collects and process such data on the grounds of its legitimate interest of managing the relationship with Business Partners.
What personal data does Telsis collect?
The personal data consists of any or all of the following: name, address, email, telephone numbers and communications records (emails and letters).
In addition, for shareholders Telsis collects full date of birth, nationality, bank account details, national insurance number, passport number and overseas identification card numbers, shareholdings, communication method preference, and any data that is mirrored from the CREST system.
How does Telsis collect personal data?
The personal data is collected during our engagement with Business Partners by email, phone, meetings, Telsis’s website (www.telsis.com) and events organised by Telsis.
How does Telsis use the personal data?
The personal data is exclusively used for the management of the relationship with the Business Partner and, in the case of existing or prospective customers, for the promotion of services provided by Telsis relevant to them. Note that the personal data is not used for automated decision taking (including profiling).
With whom does Telsis share the personal data?
The personal data is shared among the Telsia Entities (as defined below) for the same purposes stated above.
In addition, personal data is shared with:
Existing customers:
– those of our suppliers of services who need to have that data in order to be able to provide their services to our customers and
– salesforce.com EMEA Limited, our customer relationship management provider.
Prospective customers:
– salesforce.com EMEA Limited, our customer relationship management provider.
Shareholders:
– Link Market Services Limited, Telsis shares registrar;
Does Telsis transfer personal data outside the European Economic Area?
No personal data is transferred outside the EEA other than in the case of salesforce.com EMEA Limited in relation to prospective and existing customers. Such transfer is subject to a data processing addendum pursuant to the EU standard contractual clauses for the transfer of personal data to processors established in non-EEA countries (Commission Decision 2010/87 of 5 February 2010).
How long does Telsis retain the personal data?
Personal data is retained for the duration of the relationship with the Business Partner and for a period of up to 7 years from the end of such relationship, with the following exceptions.
In the case of shareholders, for up to 13 years from the from the date that the shareholding of such shareholder becomes a nil share balance and no outstanding cash balance is held by the registrar in relation to such shareholder.
What rights do Business Partners have in relation to their personal data?
Business Partners have, in relation to their personal data, the following rights: right of access, right to rectification, restriction of processing, erasure (“right to be forgotten”), data portability, object to the processing, and their right not to be subject to an automated individual decision making.
These rights can be exercised by contacting Telsis using the contact details provided below.
Complaints can be raised with Telsis or with the Information Commissioners Office (ICO): www.ico.org.uk / 0303 123 1113.
Does Telsis use cookies in its website?
Telsis use cookies subject to the Telsis Cookie Policy available at www.telsis.com/legal/cookie-policy
